Information for media

If you are a member of the media and plan on attending the 2018 G7 Summit in Charlevoix, keep your eye on this page. We will update it regularly over the coming months with everything you need to know.

Meanwhile, if you have logistical or technical inquiries, please contact us at G7infomedia@international.gc.ca.

On this page

Subscribe

If you are a journalist or a member of a media organization and wish to get more information on the services and facilities for media at the 2018 G7 Summit, subscribe to our distribution list.

Accreditation

Summit

Media representatives on assignment to the Summit who wish to participate in the 2018 G7 Summit media program, and access the International Media Centre or any other Summit venue must obtain media accreditation.

Information on media accreditation, including the online application process, is now available. The application process opens April 3rd and closes May 21st. Once the application process is closed, there will be no opportunity for accreditation on-site.

Applications will be processed prior to the start of the Summit. Accreditation confirmation will be issued only after a security screening performed by competent Canadian government authorities.

Accreditation badges will be issued at the Accreditation Centre upon presentation of valid identification and must be collected in person by the individual.

Ministerial meetings

Media representatives who wish to cover a ministerial event must apply for accreditation and obtain an identification badge. Detailed information on how to apply for accreditation is sent separately prior to each event. Only accredited media with an identification badge will have access to the meeting site.

Once your accreditation is approved, you will receive an email inviting you to install the My G7 Web application. This tool will allow you to have real-time access to information and receive alerts informing you of any changes to an event that you have been accredited for. If you do not receive the email in your inbox, please remember to verify  your junk mail box.

Media centres

International Media Centre

The International Media Centre (IMC) is located at the Quebec City Convention Centre (QCCC) at 1000 Boulevard René-Lévesque Est, Quebec. There is open seating available for all accredited media representatives at the 2018 G7 Summit.

International Media Centre hours of operation:

  • From 09:00 on June 6 until 23:59 on June 9  

Sub-media Centre

The Sub-Media Centre is located next to Le Manoir Richelieu in La Malbaie for media pool representatives only.

Sub-Media Centre hours of operation:

  • June 7, 2018 – 12:00 to 21:30
  • June 8, 2018 – 06:30 to 21:30
  • June 9, 2018 – 06:30 to 21:30

CFB Bagotville

A filing centre is located at CFB Bagotville for media pool representatives only.

Filing centre hours of operation:

  • June 7, 2018 – 12:00 to 21:00
  • June 8, 2018 – 08:00 to 13:00

Media viewing/briefing rooms and news conference theatres

Two-way broadcast-quality video and audio will be provided between the news conference theatres in La Malbaie and viewing/briefing rooms at the International Media Centre.

Access to the Sub-Media Centre and restricted coverage (pools)

Official Summit delegations will be provided with a limited number of date-specific overpasses to be distributed among their accredited national media representatives, at their discretion, for access to the Sub-Media Centre.

Official Summit delegations will also be provided with a limited number of event-specific overpasses for participation in pooled events, to be distributed at their discretion among their accredited national media representatives.

Coverage of most official events will be limited to media pools for accredited media, and will require specific overpasses for participation. Certain pool events will be restricted to photographers and videographers using hand-held equipment only; no tripods, ladders or boom mikes will be permitted.

Date-specific overpasses and event-specific overpasses will be valid only if displayed together with the G7 Summit media accreditation badge.

It is understood that, post events, media representatives participating in a pool will share their material with their colleagues upon request.

Stand-up positions

TV broadcast stand-up positions will be available at the International Media Centre for all media and at the Sub-media Centre for media pool representatives only.

Summit transportation

Access to official pooled events will be via secured buses only, provided by the Summits Management Office for media pool representatives. Pool media buses will depart from the International Media Centre (IMC) located at the Quebec City Convention Centre (QCCC) at 1000 Boulevard René Lévesque Est, Quebec.

Pool participants are to gather one hour prior to departure in a designated area at the IMC and go through a security check, before being transported to events. Pool participants must be in possession of a date-specific overpass to board the buses. The buses have strict schedules, so they will depart on time and not wait for latecomers. Pool security screening times and bus departure times will be announced on the My G7 app. The transportation schedule will be available June 1, 2018, and will be subject to change.

Food services

Complimentary food services will be provided at the International Media Centre and at the Sub-media Centre from June 7 to 9, 2018.

Environment

This will be a sustainably managed event. Therefore efforts will be made to reduce our environmental footprint while hosting this event. As a result you will see recycling and waste diversion mechanisms in place at the main and sub-media centers. We ask that all participants please follow standard waste management practices. Specifically there will be an emphasis on reducing the consumption of disposable plastics during the event and therefore plastic water bottles may not be available on site. We encourage all to bring reusable containers but please note alternatives to plastic bottles will be made available.

Technical information

Host broadcaster

Dome Productions will be the host broadcaster for the Summit, and will operate the international broadcast centre located within the International Media Centre.
The host broadcaster will provide full video and audio coverage of the main Summit events. The host broadcaster will also provide transmission services from both the International Media Centre (IMC) and the Sub-Media Centre.
The host broadcaster will provide accredited media representatives with HD video of official Summit events, free of copyright. The host broadcaster will deliver video and audio to broadcasters’ working spaces, based on the published rate card. In addition, HD video will be accessible through a Dropbox link available on the My G7 Web app. Information on the Dropbox link will also be available at the IMC information desk. Selected video will be posted on the 2018 G7 Summit website and on the My G7 Web app.
Additional technical services and facilities will be available to broadcasters according to a published rate card. All rates are listed in Canadian dollars. Services will be allocated based on availability and a first-come, first-served basis. For specific requirements, please contact the host broadcaster. The host broadcaster’s reservation centre accepts VISA, MasterCard and American Express credit cards, as well as bank deposits, and Canadian and U.S. dollars. For more information, please contact hostbroadcaster@domeproductions.com.

Info Channel

Info Channel screens at the International Media Centre, the Sub-Media Centre and the CFB Bagotville filing centre will display host broadcaster information and updates. The Info Channel is also a key feature of the My G7 Web app.

Host photographer

The Host Photographer will provide accredited media representatives with photographs of official Summit events, free of copyright. All photos will be available on the 2018 G7 Summit website and on the My G7 Web app. High-resolution photographs will be accessible through a Dropbox link available on the My G7 Web app. Information on the Dropbox link will also be available at the IMC information desk.

Temporary importation of production equipment

Some rules apply to the temporary importation of production equipment, such as cameras and editing equipment. Media representatives who transport technical equipment to produce news stories or broadcasts must check Canada’s temporary importation rules to make it easier for them to enter Canada with their equipment.

Visit the Canada Border Services Agency (CBSA) website for information on applying for an Admission Temporary Admission (ATA) Carnet.

Radio frequency spectrum and associated radiocommunication systems

In Canada, Innovation, Science and Economic Development Canada’s (ISED’s) Spectrum, Information Technologies and Telecommunications division is responsible for coordinating the radio frequency spectrum and associated radiocommunication systems.

If you are planning to install and/or operate a radio system for the 2018 G7 Summit Charlevoix (i.e. for voice, data or image transmissions, telemetry, wireless microphones, etc.) and have not yet received authorization from ISED for operation within Canada, the following information will be helpful to you.

Cellular services

Most devices from G7 countries will work in Canada, with the following limitations:

  • cellular devices (European, in particular) using CDPD protocols do not function in Canada;
  • supported protocols within La Malbaie limits include HSPA 850/1900 and LTE 2100/1900/700/2600 and GSM 850/1900 (but not all international GSM frequencies);
  • along transportation corridors, the following protocols are supported: HSPA 850 and LTE 700 but not GSM.

Media representatives may wish to purchase devices or SIM cards locally from Canadian suppliers. In the Charlevoix region only, Bell Mobility is recommended.

Obtaining footage

B-Roll footage of the Charlevoix region is available for use by media representatives. To obtain this footage, please submit an email request to G72018_media@international.gc.ca.

Travel information

Accommodation

A limited number of rooms are being held at a special rate in Quebec for media representatives. Media representatives are responsible for booking their own hotel rooms.

No overnight accommodation will be provided for media in La Malbaie.

For information on the suggested hotels, please contact G7infomedia@international.gc.ca, with “Media Accommodation Information Request” as the subject line. Your email should include your contact information and the name of your media organization.

You can also find more information about accommodation and Quebec City in general by visiting the website of Quebec City Tourism.

Entry formalities/visas

Travelers must possess valid travel documents and, where necessary, a visa for entry into Canada.

Visa requests should be submitted to the Embassy of Canada in the guest’s national capital. For up-to-date information on which countries require visas for travel to Canada, please visit the Immigration, Refugees and Citizenship Canada website.

Please note that airlines will not allow boarding in the absence of a valid visa, and visas cannot be obtained upon arrival in Canada.

Visa-exempt foreign nationals are expected to have an electronic travel authorization (eTA) to fly to, or transit through, Canada. Exceptions include U.S. citizens and travellers with a valid Canadian visa.

Find out what else you may need to know before visiting Canada.

Customs

Many items are prohibited for entry into Canada, including handguns and weapons, such as mace and pepper spray. Certain fruits, vegetables, eggs, meats, dairy products and plants are also prohibited or restricted.

Health insurance

All visitors to Canada are responsible for the entire cost of any medical treatment they undergo while in the country. Therefore, it is highly recommended that all media representatives obtain health insurance prior to their arrival in Canada to cover any unforeseen medical expenses. This includes medical care obtained in health facilities in the community, such as hospitals, clinics and physicians’ offices.

It is also recommended that media representatives have a copy of their prescriptions (medications, glasses, etc.) available during their stay in Canada.

Vaccinations

There is no requirement to present vaccination certificates upon entry to Canada.

Info health access

Access to Health Services for Media Representatives

  1. The Quebec City Convention Centre (QCCC) will offer an emergency first responder service that will provide basic first aid on site. If the person’s health condition so requires (chest pain, loss of consciousness, minor injuries, etc.), it is important to notify a QCCC staff member, who will inform security. QCCC security will take charge of the situation and, if needed, will contact the ambulance service.
  2. In Quebec, for sites outside the QCCC, if the person’s health condition so requires (chest pain, loss of consciousness), 911 must be called to summon an ambulance. The ambulance service will determine the seriousness of the situation and will follow procedures to route the person to the most appropriate hospital. For minor injuries (sprains, cuts, small burns, minor discomfort, etc.), individuals may go to the Hôtel-Dieu de Quebec hospital located at 11 Côte du Palais, roughly a 5 minute drive or 15 minute walk from the Quebec City Convention Centre.
  3. When travelling to and from Manoir Richelieu, if the person’s health condition so requires, 911 must be called to summon an ambulance. The ambulance service will determine the seriousness of the situation and will follow procedures to route the person to the most appropriate hospital.
  4. Inside Manoir Richelieu’s controlled access zone, there will be a clinic and ambulances available on site for any medical emergency. On site medical staff will take charge of the situation (initial triage, treatment and transport by ambulance off site if necessary).

Social media channels

Follow our social media channels and the official G7 hashtags: #G7 and #G7Charlevoix.

Contact us

Global Affairs Canada – Summits Management Office

For all logistical and technical questions, please contact:

Media information

Mail G7infomedia@international.gc.ca

For all logistical or technical inquiries, please contact:

Info Desk – Media Operations at the International Media Centre

Phone 1-866-234-0641
Mail G7infomedia@international.gc.ca

For all other media inquiries, please contact:

Media Relations

Phone 1-833-CAN-G718 (1-833-226-4718)
Mail G72018_media@international.gc.ca

Integrated Security Unit

For all security-related questions, please contact:

Media Relations

Phone 1-866-848-5849
Mail GRC_communicationsG7_RCMP@rcmp-grc.gc.ca
Twitter @G7CAN_GIS_ISU
Website Integrated Security Unit